What Is the Cost of Migrating From SharePoint On-Premises/Office 365 to Latest SharePoint Versions?

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Microsoft is rapidly updating SharePoint, and as each new version is released, users of previous versions are under increasing pressure to migrate and update to newer or latest versions. As soon as Microsoft announced the deadline for SharePoint 2010, users of SharePoint 2013 began to fear that it, too, will lose Microsoft’s mainstream support sooner or later. The only way to get rid of this concern is to retain your SharePoint system by updating it to the most recent version available. The process is formally known as SharePoint Migration.

If you’re still using an older version of SharePoint such as 2010, 2013, or 2016, we believe it’s the right time to upgrade to the next best and most recent version that meets your needs and is within your budget. There are two important things to consider while migrating from SharePoint Online or Office 365, namely the SharePoint version and environment migration options because there are varied costs associated with every migration option.

Typically, the cost of SharePoint migration has evolved as an important problem for companies seeking to upgrade to the latest version of SharePoint, besides data security concerns. Migration cost is still at the forefront because it varies depending on which additional features you want to include in your new version of SharePoint. For example, everything adds up to your migration costs, from third-party apps to powerful firewalls; from the data structure to customization, and the age maturity of your existing server. However, there are a few things to consider and understand before determining the cost of migrating from SharePoint On-Premise or Office 365 to the latest version of SharePoint i.e., 2019 or SharePoint Online.

Note: Every feature you choose to include in your SharePoint upgrade version will incur a separate cost. Workflows, third-party apps, customization levels, the degree to which data is structured, and the SharePoint environment you are already in and to which you seek to migrate are just a few of the primary elements that influence your migration costs. Remember that there are a plethora of little elements that can influence the cost. To find out more accurate migration costs, we would recommend you take up the following quiz to sort out your choices and preferences.

The SharePoint Migration Quiz

1. What version of SharePoint are you currently using?

  • SharePoint 2010.
  • SharePoint 2016.

 

2. Which version of SharePoint are you going to transition to?

  • SharePoint 2019.
  • SharePoint Online.

 

3. What’s the state of your SharePoint data, content, and documents presently?

  • Non-Structured.
  • Partially Structured.

 

4. Which SharePoint Environment are you seeking to move to?

  • On-Premise.
  • Online/Cloud-Based.

 

5. What kind of upgrades and modifications do you have in mind?

  • Customized.
  • Standard.

 

6. What are you looking to migrate when you upgrade to a newer version?

  • Functionality.
  • Content.
  • Both.

 

7. How has SharePoint been implemented at your company?

  • SharePoint Server.
  • SharePoint Foundation.

 

8. Do you have any SharePoint workflows set up already in place?

  • Yes.
  • No.

 

9. Do you want to connect your SharePoint to any third-party apps?

  • Yes.
  • No.

 

10. Do you have a clear plan in place, including site mapping, for your next SharePoint upgrade?

  • Yes.
  • No.
  • Not Defined.

 

Migrating From SharePoint 2013/2016 to SharePoint 2016/2019 On-Premise

If you and your users are comfortable with SharePoint 2013 on-premises, you can keep leveraging the same environment when upgrading to SharePoint 2016 or SharePoint 2019. You can use similar on-premise settings while upgrading your SharePoint 2013 infrastructure to SharePoint 2016 or 2019. Not only that, but you can benefit from increased cooperation and portable development technologies as well.

However, keep in mind that SharePoint migration is a long and step-by-step procedure, and you can only move or update to one level at a time. To put it another way, if you wish to upgrade from SharePoint 2013, you must first upgrade to SharePoint 2016, then upgrade to SharePoint 2019. Another thing to keep in mind is that every requirement you have in terms of third-party apps, data structure, organization, workflows, levels of customization, etc. will all escalate your cost.

Migrating From SharePoint2013/2016/2019 to SharePoint Online

Another alternative for you is to move from your SharePoint On-Premise environment to the cloud version of SharePoint, i.e. SharePoint Online. SharePoint Online is a cloud-based solution that allows businesses to share and manage information, files, applications, and content while collaborating seamlessly across departments.

You will gain access to various functionalities, business applications, and collaboration tools by migrating to SharePoint Online. By migrating to SharePoint Online, your company can gain improved access to all the advanced collaboration features in Office 365 apps, such as group chat, social networking, online meetings, secured file sharing and co-authoring, and group email for effective team communication.  SharePoint Online also comes with inbuilt transparency, privacy, and control features, as well as unparalleled flexibility to data access.

Migrating to SharePoint Online is seen to be suitable for businesses with large amounts of data and interactive accounts that need to be maintained. If they want to strengthen their collaboration capabilities, migrating from SharePoint 2013 is a great choice to explore. You may also profit from Microsoft Teams by improving user performance and extending capabilities, as well as enriching your workplace culture because MS Teams is perfect for dynamic experience building that appears to end-users as applications and websites without requiring any core programming.

Below is a migration path that you can choose based on your SharePoint migration settings.

What Are the Costs of Migrating to SharePoint Online?

The final question is how much money will you have to spend to migrate from SharePoint 2013? To gain a response to this topic, one must first realize that calculating an exact and correct price for SharePoint migration is impossible. Reason? There are a large number of micro, hidden costs and development processes and details that only become apparent once the migration process starts. As a result, even the service provider you choose to complete your migration will present you with an estimate or a range within which your predicted migration cost could fall.

When it comes to SharePoint implementation and migration, Code Creators Inc. (CCI) is the name to remember. CCI works with a wide range of SharePoint services and has a lot of project expertise. CCI has been providing SharePoint development services for over 10 years, and as a result of their significant knowledge and experience, our SharePoint Experts have established the minimal and maximum expenses for SharePoint migrations. Migration charges for a basic enterprise system typically range from $30,000 to $50,000, depending on the data format and level of sophistication and complexity of your system. Microsoft has offered a rough estimate of migration costs in terms of ‘high and low’.

If you’re seeking a SharePoint migration expert, you’ve come to the right place.